Bi-State Coordination Committee Documents

RTC RESOLUTION NO. 05-99-11
Exhibit A

Intergovernmental Agreement

Specifying the Roles and Responsibilities of a
Joint JPACT and RTC Bi-State Transportation Committee

Role

The Bi-State Transportation Committee shall review all issues of bi-state significance for transportation and present recommended actions to RTC and JPACT. A list of current issues of bi-state significance that the Bi-State Transportation Committee may consider is attached.

JPACT and the RTC Board shall take no action on an issue of major bi-state significance without first referring the issue to the Bi-State Transportation Committee for their consideration and recommendation. Any member of JPACT or the RTC Board may request referral of an item to the Bi-State Transportation Committee for consultation prior to action.

Membership

JPACT and the RTC Board will nominate membership in the Bi-State Transportation Committee. Membership will be drawn from agencies serving on JPACT and the RTC Board with representation in Washington from the Washington Department of Transportation, C-TRAN, City of Vancouver, one of the smaller cities in Clark County, Clark County and the Port of Vancouver. In Oregon, membership will be from the Oregon Department of Transportation, Tri-Met, one of the counties of the tri-county region, City of Portland, Metro and the Port of Portland. Each agency shall select their member for the Bi-State Transportation Committee and shall also identify an alternate member.

The Bi-State Transportation Committee may create working groups on a topical basis that involve other elected officials and business or community representatives as needed.

Membership will be valid as long as the member is a member of JPACT and the RTC Board or appointed by JPACT or the RTC Board.

Chair and Vice Chair

The Bi-State Transportation Committee shall elect its Chair and Vice-Chair. The Chair and Vice-Chair shall not be representatives of the same state.

Voting

Each member will have one vote. A simple majority vote is needed to pass an action item. A quorum is needed for a vote to be valid.

Quorum

A quorum is defined as three members from each state for a total of six.

Reporting

The Bi-State Transportation Committee shall report to JPACT and the RTC Board semi-annually to alert the full committees on issues of bi-state significance and the schedule for upcoming action items.

The Bi-State Transportation Committee shall submit an annual report to JPACT and the RTC Board that highlights the committee’s major accomplishments and progress over the last year. The report will be distributed to JPACT and the RTC Board one-year after the date of their first meeting and annually each subsequent year.

Minutes of each meeting shall be taken and distributed for approval at the subsequent Bi-State Transportation Committee meetings.

Amendment

Any amendment to this agreement shall require the approval of JPACT, the Metro Council and RTC Board.

Termination

Termination of this agreement and the Bi-State Transportation Committee will require written notice sixty (60) days prior to the termination date proposed by JPACT or the RTC Board.

Meeting Location

Meetings will alternate between sites in Oregon and Washington.

Public Notice

The public shall be notified of the Bi-State Transportation Committee meetings consistent with other public meeting notices required by Metro or RTC.

Administrative Support

Metro and RTC shall share in the costs for administrative support and staffing to the Bi-State Transportation Committee.

Budget/Expenses

Expenses for conducting Bi-State Transportation Committee meetings shall be equally shared between Metro and the RTC.